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Cultural Community Festival 

September 29th, 2019

​VENDOR SIGN- UP 

    Upper Room Christian World Center
    2019 Cultural Community Family Festival 

    REGISTRATION FORM

    * Please note that no more than two of the same cuisine trucks will be at the festival

    Exhibition Table Pricing:

    One 10 x 10 Max Space                                                                              $80 per day or $140 for two days
    One 10 x 10 Max Space - Non Profit Organizations (a copy of your 501c3 is required)             FREE
    One Standard Space - *Food Truck/Restaurant Exhibitors
                     $150 per day or $250 for two days 
    * Food Vendors must confirm categories before submitting contract! (Must have Suffolk County Board of Health Permit) *

    Set-Up:

    Sunday, September 29th - 7:30 AM
    If accepted to participate in the festival, the undersigned assigns, to release, discharge, indemnify and hold harmless its members, affiliates, associates, tenants, committee members thereof and from all claims, demands, actions or cause of action, which may hereafter exist by reason of any damage, loss or injury which may be sustained by the undersigned in consequence of being allowed to participate  in the 2019 Fall Festival.


    PLEASE NOTE: Application fee must accompany this registration form and insurance certificate.

    Payment is due no later than September 1, 2019 

    ** Vendor locations will be given on a first come, first serve basis **

    Please Additionally Insure:
    Upper Room Christian World Center             
    722 Deer Park Rd
    Dix Hills, NY 11746
    631-242-5359

    AND


    Delano Stewart Plaza 
    Wyandanch Village
    40 Station Dr
    Wyandanch, NY 11798
    Max file size: 20MB

    Forms of Payment: 
    Option One: Certified bank check made payable to: Upper Room Christian World Center
    Option Two: Credit Card: Amex, Visa, Mastercard, Discover
    Option Three: Paypal
    Credit card payment can be made below: 
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    The undersigned applicant understands the following conditions and rules, which he/she must comply with to exhibit at URCWC Parking Facility to be held on Saturday September 28th, 2019 and/or Sunday, September 29th, 2019
    Vendor Rules
    We ask that the following rules be observed. Please read and retain for your records.

    1. Due to the risk of possible injuries, projectile crafts such as marshmallows, pop and rubber band guns or novelties such as Glo-Stix, Trix-Stix, fireworks of any type, are not permitted under any circumstances.
    2. The Cultural Community Family Day Committee reserves the right to require the removal of unsuitable work prior to, or during the festival.
    3. All sales must be conducted within the participant’s booth. Strolling vendors are NOT permitted on church grounds.
    4. The collection and payment of sales taxes are the responsibility of the participants. We urge all participants to obtain a tax number.
    5. Each vendor or craftsman is responsible for providing his or her own booth display unit. Participants should not plan to “spread out” and unfairly take advantage of end or outside row space. All displays must not exceed the 10’ space.
    6. Rented and/or professionally erected tents are permitted providing they are the canopy style with rolled up sides and must fit within the rented space.
    7. All participants are limited to the show and sales of items listed on the application form. Additions must be made by the application deadline: September 1, 2019.
    8. Tent weighting is suggested outdoors. NO TENT STAKES or displays may be driven into the ground, sandbags are acceptable.
    9. Items referring or indicating drugs, illegal activities, witchcraft, the occult, skulls, psychics, fortune telling, profanity, nudity, violence, slandering references or sexually suggestive are strictly prohibited.

    I understand that all vendors are independent agents. I will comply with New York State Law, which requires that sales tax be collected. I shall and will hold harmless the URCWC, its affiliates and its members from and against any and all claims, liabilities, demands, expenses, fees, penalties, suits, proceedings, actions, and causes of action of any and every kind and nature arising from or out of, or in any connected way with vendor use, occupancy, or activities in or related to the September 28, 2019 through September 29, 2019 Cultural Community Festival. Vendors will be personally liable to other participating vendors and members of the public for their own acts. I understand that URCWC will not be held responsible for loss and/or damage to vendor’s personal property caused by any reason, and I will not assert any such claim against them. I understand that I am not covered by any insurance policies on behalf of URCWC or any entity affiliated with the Festival and, if an established business entity, I submit a copy of my business insurance policy covering this event. URCWC reserves the right to decline acceptance of any application or to ask any vendor to leave the festival if they have misrepresented information on this application, or if their product or conduct is deemed inappropriate to this family-oriented event.

    This event will be held with rain or shine. URCWC, reserves the right in their sole discretion, to cancel the event, in whole or part, due to inclement weather and no refund will be issued.
    Questions:
    If you have any questions, please contact us at 631-242-5359 ext 236 or email Info@UpperRoomNY.com attn: Joi
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  • Home
  • Israel Trip
  • Connect
    • I'm New
    • Find a Small Group
    • Events >
      • 20/20 Bible Study
      • 2019 Community Festival
    • Ministries >
      • About >
        • About Us
        • Our Schools >
          • Christian School
          • Dance Academy
          • Bible Institute
      • Children's Church
      • Power House Youth
      • Marriage
      • Men's Fellowship
      • Women's Group
      • Young At Heart
      • Music
      • Drama
      • Called Out
      • Bereavement
  • WATCH LIVE!
  • Get Involved
    • Volunteer
    • Contact
  • Give
  • Sign Up
  • Christmas At Upper Room