Festival Vendors

Upper Room Christian World Center
2018 Cultural Community Family Festival

REGISTRATION FORM

Company Name (Hereinafter "Exhibitor") *

* Indicates required field

Contact Person *

First

Last

Address *

Line 1

Line 2

City

State

Zip Code

Country

Phone Number *

Email *

Food Truck Name *

Please Specify food or items to be sold *

* Please note that no more than two of the same cuisine trucks will be at the festival

Exhibition Table Pricing:

One 10 x 10 Space $80 per day or $140 for two days
One 10 x 10 Space - Non Profit Organizations (a copy of your 501c3 is required) FREE
One Standard Space - *Food Truck/Restaurant Exhibitors $150 per day or $250 for two days

What day(s) will you be participating? *

* Food Vendors must confirm categories before submitting contract! (Must have Suffolk County Board of Health Permit) *

Set-Up:

Saturday, September 29th - 7:00 AM
Sunday, September 30th - 10:00 AM

If accepted to participate in the festival, the undersigned assigns, to release, discharge, indemnify and hold harmless its members, affiliates, associates, tenants, committee members thereof and from all claims, demands, actions or cause of action, which may hereafter exist by reason of any damage, loss or injury which may be sustained by the undersigned in consequence of being allowed to participate in the 2018 Fall Festival.

PLEASE NOTE: Application fee must accompany this registration form and insurance certificate.

Payment is due no later than September 1, 2018
** Vendor locations will be given on a first come, first serve basis **

Please Additionally Insure:
Upper Room Christian World Center
722 Deer Park Rd
Dix Hills, NY 11746
631-242-5359

INSURANCE CERTIFICATE *

Max file size: 20MB

Forms of Payment:
Option One: Certified bank check made payable to: Upper Room Christian World Center
Option Two: Credit Card: Amex, Visa, Mastercard, Discover
Option Three: Paypal

Credit card payment can be made below:

Name on Card *

First

Last

Address (If different from contact person above) *

Line 1

Line 2

City

State

Zip Code

Country

Card Type *

Credit Card Number: *

Security Code *

Expiration Date *

AMOUNT TO BE CHARGED *

By checking below I authorize Upper Room Christian World Center to charge my credit card in the amount listed above *

Yes, I agree

The undersigned applicant understands the following conditions and rules, which he/she must comply with to exhibit at URCWC Parking Facility to be held on Saturday September 29th 2018 and/or Sunday, September 30th, 2018
Vendor Rules
We ask that the following rules be observed. Please read and retain for your records.

1. Due to the risk of possible injuries, projectile crafts such as marshmallows, pop and rubber band guns or novelties such as Glo-Stix, Trix-Stix, fireworks of any type, are not permitted under any circumstances.
2. The Cultural Community Family Day Committee reserves the right to require the removal of unsuitable work prior to, or during the festival.
3. All sales must be conducted within the participant’s booth. Strolling vendors are NOT permitted on church grounds.
4. The collection and payment of sales taxes are the responsibility of the participants. We urge all participants to obtain a tax number.
5. Each vendor or craftsman is responsible for providing his or her own booth display unit. Participants should not plan to “spread out” and unfairly take advantage of end or outside row space. All displays must not exceed the 10’ space.
6. Rented and/or professionally erected tents are permitted providing they are the canopy style with rolled up sides and must fit within the rented space.
7. All participants are limited to the show and sales of items listed on the application form. Additions must be made by the application deadline: September 1, 2018.
8. Tent weighting is suggested outdoors. NO TENT STAKES or displays may be driven into the ground, sandbags are acceptable.
9. Items referring or indicating drugs, illegal activities, witchcraft, the occult, skulls, psychics, fortune telling, profanity, nudity, violence, slandering references or sexually suggestive are strictly prohibited.

I understand that all vendors are independent agents. I will comply with New York State Law, which requires that sales tax be collected. I shall and will hold harmless the URCWC, its affiliates and its members from and against any and all claims, liabilities, demands, expenses, fees, penalties, suits, proceedings, actions, and causes of action of any and every kind and nature arising from or out of, or in any connected way with vendor use, occupancy, or activities in or related to the September 29, 2018 through September 30, 2018 Cultural Community Festival. Vendors will be personally liable to other participating vendors and members of the public for their own acts. I understand that URCWC will not be held responsible for loss and/or damage to vendor’s personal property caused by any reason, and I will not assert any such claim against them. I understand that I am not covered by any insurance policies on behalf of URCWC or any entity affiliated with the Festival and, if an established business entity, I submit a copy of my business insurance policy covering this event. URCWC reserves the right to decline acceptance of any application or to ask any vendor to leave the festival if they have misrepresented information on this application, or if their product or conduct is deemed inappropriate to this family-oriented event.

This event will be held with rain or shine. URCWC, reserves the right in their sole discretion, to cancel the event, in whole or part, due to inclement weather and no refund will be issued.

Yes, I agree to the above listed terms and conditions *

I agree

Questions:
If you have any questions, please contact us at 631-242-5359 ext 236 or email Info@UpperRoomNY.com attn: Joi

Submit

Cultural Community Festival

Upper Room Christian World Center2018 Cultural Community Family Festival REGISTRATION FORM

Exhibition Table Pricing:

Set-Up:

Upper Room Christian World Center
2018 Cultural Community Family Festival

REGISTRATION FORM